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£22,401 per annum

Posted by

Kerry McGrath

Mobile 07775 538 209

DDI 01904 674 999

Date posted

7 April, 2021

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£22,401 per annum

Job Description

I am recruiting for an experienced administrator to work for a leading business based in York. This role is on a temporary ongoing contract with a view to a permanent contract. 

The ideal candidate will have a proven track record of working in an administrative role, have excellent organisational skills, excellent I.T skills. Previous experience within a health & safety admin role with payroll experienced preferred.

Key Responsibilities and Tasks:

  • Provide general administration support to the business
  • Provide reception services to all visitors and answer the main telephone line directing calls and taking messages as appropriate.
  • Using the company computer system to raise Projects & Vendor Purchase Orders.
  • Assist in creation of Quotations through the company computer system
  • Receive and process customer Purchase Orders and release Projects to Production.
  • Creation of Order Acknowledgements and submitting to customer.
  • Process timesheets and run reports ensuring all hours correspond to meet monthly payroll deadlines.
  • Update Company computer system when purchased goods are delivered to process for payment and resolve any vendor invoice queries.
  • Assist in the project clearing and invoicing process ensuring all paperwork is collated and submitted for review by management. Generation and submitting of customer Invoice from the system.
  • Utilising the company ERP system to generate Sales Funnel report and actively progressing open quotations with customer contacts
  • Provide administration assistance to the ESH Coordinator (Environment, Safety & Health) in preparation of documents, monitoring and reporting of key dates (I.e. Training Renewals) and generating of reports for Management review.
  • Provide administration assistance to the Hydraulics Department, providing the aforementioned services, specifically to support this particular Department.
  • Assist with arranging of hire vehicles & accommodation for Field Service Engineers.
  • Any other duties commensurate with your skills, knowledge and experience to include covering for colleagues duties in times of absence and busy periods.

Skills, Experience & Knowledge


  • Strong verbal and written communication & interpersonal skills and comfortable dealing with customer requests.
  • Ability to self-manage busy workload and prioritise own tasks to achieve objectives set by others.
  • Strong IT skills with ability to learn new systems and processes, whilst highlighting potential improvements to current processes.
  • Proficient in Microsoft Office including Word, Excel, Powerpoint, and Outlook.
  • Good numeric skills & understanding.
  • Willingness and ability to learn new tasks and skills.

Related Experience

  • A proven track record in the provision of administration support in a busy office, including multitasking and meeting deadlines.
  • Knowledge and experience of Quality, Health & Safety documents and processes is advantageous.

This is a temporary ongoing role with a view to a permanent role.


For further information please contact Kerry on 07775538309 or apply by emailing your CV to kerry.mcgrath@coyles.co.uk 


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