Job Description

We are looking for someone with high standards, who can remain accurate while working in a fast-paced environment. This is working Monday to Friday 8am to 5pm with 1 hour for lunch.

Key Responsibilities

Reporting to the Management Accountant, key responsibilities are detailed below:

• Issuing invoices for all sales made by the company.
• Recording and maintaining a reference system for invoices so that transactions can be easily tracked.
• Receiving customer payments, recording cash, cheque and card transactions.
• Carrying out daily company banking tasks including cash handling and driving to and from the company bank as necessary.
• Reconciling invoice records with outstanding and aged debt.
• Working with customers, sales representatives, and managers on credit control and in recovering outstanding debt.
• Reconciling cash and records from the retail area of the business (Country Store).
• Weekly Bank Reconciliation
• Verifying the validity of account discrepancies by obtaining and investigating information from customers, customer service staff, sales representatives, and managers.
• Producing fortnightly debtors reports for each Sales representative.
• Managing the company system for direct debits.
• Involvement in preparing for the annual audit and working with the external auditors to provide evidence for testing of transactions.
• Providing cover for the customer service team, by taking and logging orders, and by communicating with relevant departments (Transport/Production/Sales) to ensure that orders are processed correctly.
• Providing cover for the Purchase Ledger Administrator as required.
• Shared responsibility for day-to-day tasks which fall within the scope of an office administrator including, but not limited to, answering the phone and directing enquiries.

Personal Skills

• Approach everything you do with integrity and confidentiality
• Ability to be able to motivate yourself and work independently
• Ability to build strong relationships within the company with other departments and key customers & suppliers
• Flexible, can-do attitude with the ability to cope working across a range of areas in a busy commercial environment
• Excellent time management skills and the ability to work to tight deadlines
• Excellent numeracy, written and verbal skills
• High levels of accuracy and attention to detail

Please call Jo for more information and send your cv to joanne.catling@coyles.co.uk

YORCOM 977