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Public Affairs Manager
Purpose of the Job
To manage public affairs activity in support of the overall communications strategy.
Build and maintain the project reputation and trust with political and business audiences.
Support the Head of External Affairs and Chief of Staff in the delivery of national, regional and London government, political and business liaison.
Devise and implement strategies for a defined portfolio of key work streams and associated engagement programmes working closely with the Chairman, CEO and Executive team.
Monitor and research government, Parliamentary and other political activities, speeches, policies announcements and project related issues, and prepare briefings, presentations and responses for key individuals and teams.
Support the organisation and senior personnel through political enquires and scrutiny from Government and non-Governmental Bodies as well as London Assembly and Parliamentary Committees.
Act as the daily liaison for the project route engagement for Public Affairs, including working closely with the community relations team and Network Rail as well as route MPs’ offices and the London Assembly.
Deliver key stakeholder visits to worksites; including responding to all enquiries, checking for suitability; prioritising visits, and coordinating as required. Manage the logistics of site visits, ensuring health and safety is accounted for at every stage.
Source and brief spokespeople for public presentations and speeches ensuring presentation material is appropriate for the specific audience.
Arrange and attend meetings with the CEO, Chairman and Executive Team as appropriate.
Keep an up to date record of engagement and issues log with key political stakeholders and draft letters and responses to enquiries.
Lead engagement with the APPG, ensuring the delivery of an active and engaging programme.
Lead the arrangements for the annual High Level Forum, including providing briefing support for the CEO, Chairman, Mayor and Minister.
Manage engagement with other external audiences such as business groups and international audiences.
Undertake out of hour’s on-call external affairs responsibilities.
Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to the Target Zero principles.
Co-operate in all matters relating to health and safety, including following safe working procedures at all times.
Act as a role model for vision and values, behaving in ways that are in alignment with Ways of Working. Encourage and support others to do so too.
Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues.
Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put information or information systems at risk.
Main challenges of the job
Understanding the key challenges and opportunities arising from the delivery of the project.
Understanding and managing complex political and government stakeholder relationships and understanding issues relating to relevant government and political audiences.
Understanding of the wider strategic industry challenges and approaches including productivity, skills, innovation, procurement, sustainability and exports.
Supporting the CEO, Chairman, Deputy Chairman and Executive members in their engagement with key political stakeholders
Work to tight deadlines while continuing to provide a consistently high standard of work.
Effectively communicating complex and detailed information in a clear, concise and compelling way, understanding the needs of different audiences.
Able to communicate with people at all levels of the organisation and in all disciplines.
Ability to work on own initiative with minimal guidance as well as collaboratively, prioritising own workload and reacting flexibly to changing issues and agendas.
Understanding and handling the competing, and sometimes conflicting needs of multiple stakeholders.
Maintaining a robust contact programme and associated records.
Prioritising Health and Safety at every stage when planning site visits.
Demonstrable and in-depth knowledge and experience of the mechanics of the GLA, Westminster and Whitehall including London government / politics.
Excellent interpersonal, communication and influencing skills.
Ability to produce written material to a high standard in a clear and concise manner.
Ability to brief effectively on complex and technical issues.
Demonstrate a high degree of organisation and creativity.
Good IT skills – Word, Excel and Powerpoint
Knowledge of the rail industry and / or major infrastructure projects.
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