Purpose of the Job
To deliver procurement services for Corporate and Project Procurements relating to construction and supplies in support of business needs, whilst attaining overall Best Value and ensuring Contracts are awarded within the Programme / Project Financial and Time Constraints. This service is to be provided from inception to contract award and handover to the Accountable Manager.
- Deliver procurement activities as directed ensuring the assigned procurement projects are planned, managed and delivered to meet the needs of the programme.
- Work closely with other teams, plus Tier 1 suppliers providing assistance on a day to day basis and are the first point of contact for all procurement matters related to a given project or projects.
- Ensure that all necessary documents and current templates for the procurement are prepared, compiled and uploaded into the e-tendering tool, including managing the tendering process and dealing with clarifications.
- Prepare briefing packs and pre-qualification questionnaires, pre-qualify and select suppliers for tender lists.
- Manage the tender process from invitation to appointment, including management of evaluation panels and recommendation for award of contract.
- Prepare and implement the evaluation plans required during the e-tendering process ensuring all information is uploaded into the ‘Award’ evaluation software as required.
- Define, set up and manage the evaluation team to ensure criteria are assessed in a consistent and timely manner, including proposal of criteria weighting. Preparation and recommendation on shortlists and contract awards and ensure that correct notifications to tenderers and feedback are given following award
- Handover to and brief the implementation team on the contract documents.
- Support the administration of corporate contracts in conjunction with the Accountable Manager.
- Discharge requirements to ensure procedures in the administration of potential Tenders to ensure consistency and compliance with best practice, the Utilities Contracts Regulations, EU Procurement Directives and other statutes.
- Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to Target Zero principles.
- Co-operate in all matters relating to health and safety, including following safe working procedures at all times
- Act as a role model for vision and values, behaving in ways that are in alignment with Ways of Working. Encourage and support others to do so too
- Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues
- Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put information or information systems at risk
Main challenges of the job
- Delivering procurement that results in contracts that are awarded within the Programme / Project Financial and Time constraints.
- Managing multiple procurement processes with challenging deadlines and various stakeholders.
- Accommodate change while maintaining programme and achieving objectives
- Address substantial issues within an ongoing procurement programme.
- Professional membership of CIPS, and/or other relevant business body is preferred
- A degree in business or a related subject matter or equivalent experience is desirable.
- Significant experience and sound knowledge of public sector procurement methods and procurement / commercial environment, including procurement legislation.
- Competent in Microsoft Office.
- Knowledge and experience of the procurement and contract management lifecycle and general business requirements.
- Sound knowledge of currently available purchasing options including framework agreements
- Working knowledge of NEC3 contracts for both Professional Services and Works
- Knowledge and experience of the relevant supply markets and effective application of value for money strategies and solutions.
- Ability to report timely and accurate management information.
Please call Karen on - 01189550600