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Technical Information Administrator

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London

Competitive rates

Contract

KM913693

Judy Mitchell

 

 

Technical Information Administrator

 

 

 

 

Purpose of the Job

Manages technical documentation for the project using Excel and electronic data management systems. Provides a comprehensive range of administrative and technical support services to the project team.

 

Principal Accountabilities

Coordinates issue of Register and Issue Records (RIR); carries out quality checks on RIR to ensure documents listed have been correctly referenced and issued.

Manages document flow to support Gate reviews. Compiles document management reports from eB.

Maintains register of Chief Engineer's Communications and tracks actions.

Maintains Engineering comments logs, consolidating comments, tracking actions and confirming actions are closed out in Gate reviews

Maintains other technical information trackers as required

Assists/performs all the duties of the Document Controller (DC) as required.

Initiates and replies to routine correspondence related to area of responsibility.

Compiles, analyses, and prepares or helps prepare information for studies or reports, such as organisation planning, charts, graphs and work load forecasts.

Compiles information, analyses and prepares routine studies and reports as directed by site team. Collects and summarises data for department and project metrics.

Processes all documentation for new starters, inductions, visitors and site-based staff.

Takes, types up and distributes minutes.

Coordinates training schedules of the site-based team and maintains training records and look ahead trackers for training renewals; processes requests and makes bookings for training.

Coordinates IT requests for site team.

Coordinates all service needs including project moves with off project support groups.

Organises material for meetings, presentations and training sessions.

May operate a variety of audio-visual equipment in the presentation of programs, orientation and conferences.

Helps prepare reports and studies of a non-technical or a semi-technical nature using Word, Excel and PowerPoint.

Resolves daily administration problems on the project.

Performs other duties as assigned by supervisor.

Take reasonable care of your own and others’ health and safety and of those who may be affected in the day-to-day delivery of this role by taking personal responsibility for working to Target Zero principles.

Co-operate with in all matters relating to health and safety, including following safe working procedures at all times.

Act as a role model for vision and values, behaving in ways that are in alignment with Ways of Working. Encourage and support others to do so too.

Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues.

Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction.

Never knowingly put information or information system at risk.

 

 

Main Challenges of the Job

Prioritising competing requirements in a timely manner.

Must be an effective communicator at all levels of the organisation.

Deadlines are usually tight and strict and as such the job can be demanding but it is essential that all deadlines and changing priorities are met.

Often a requirement to work beyond the parameters of the role by finding an intelligent approach to confronting and resolving problems.

 

Person Specification

Knowledge of technical vocabularies and terminology common to a major civil infrastructure project.

Good working knowledge of software applications, creating spreadsheets with mathematical functions, and enhancing presentation reports.

Good written and verbal communication skills.

Experience of planning, prioritising and scheduling work.

Experience of effective decision making/problem solving, creativity and at demonstrating self-sufficiency.

Experience of administration is desirable.

 

 

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Pay Rates

Please note: Rates are correct at time of posting and are an approximate indication only. Rates are subject to change

Pay Rates

Please note: Rates are correct at time of posting and are an approximate indication only. Rates are subject to change