Job Description

Our client is looking for a Resource Coordinator to play a pivotal role in ensuring the seamless coordination of project staffing and office processes. Responsible for the buying and coordinating of all Third-Party Worker requirements, managing professional & technical roles and contingent labour services to support all project needs. The role spans candidate sourcing, contractor compliance, and administrative support, all aimed at enabling efficient project delivery and maintaining operational excellence within their Swanley office.

Some duties and responsibilities of this role include.

• Project-Based Sourcing: Coordinating staffing for midweek, weekend, and commissioning projects—likely requiring flexibility and quick turnaround.

• Maintaining Commissioning Spreadsheets: Keeping detailed records of contractor assignments, likely for tracking, reporting, and audit purposes.
• Requisition to Pay Process: Ensuring all contractors have valid rate agreements, purchase orders, which is crucial for financial tracking and payment.
• IR35 Compliance: Ensuring all contractors are assessed correctly under IR35 legislation, which affects tax and employment status.

• Internal Audits: Reviewing data held by the central resourcing team to ensure accuracy and compliance.
• Inbox Management: Monitoring shared inboxes to ensure timely responses to queries and requests.

• Booking Courses: Coordinating with suppliers and contractors to ensure certifications are up to date—important for safety and legal compliance.
• Compliance: Ensuring all third-party workers meet the expectations of the hiring manager from day one of their employment

• Reception Cover: Stepping in to support front-of-house duties when needed.
• General Admin: Supporting the Swanley office with day-to-day administrative tasks.

Requirements

• Minimum 1 years’ experience in sourcing and procuring agency staff for technical, professional, and contingent labour roles — ideally within the railway or infrastructure sector.
• Proven ability to build and maintain strong relationships with internal stakeholders and external suppliers, sharing best practices across the business.
• Excellent organisational and multitasking skills, with the ability to manage competing priorities effectively.
• Demonstrated success in delivering contractor resourcing solutions, particularly for projects.
• Capable of working independently with minimal supervision, while also contributing to a collaborative team environment.
• Proficient in Microsoft Excel and Word, with strong attention to detail in data handling and reporting.
• A flexible, proactive mindset with a willingness to learn and adapt in a fast-paced environment.

If you are interested in this vacancy or require more information, please email and send CV’s to Olivia.beretta@coyles.co.uk

ASHRA