Job Description

We are recruiting for a new Resource Co-Ordinator in the Construction department, working for a big client of ours, based in their Swanley office in Kent. Working Monday to Friday 9:00 to 17:00. This is a temporary position from 02/06/2026 – 31/01/2027

As a Resource Coordinator you will play a pivotal role in ensuring the seamless coordination of project staffing and office operations. Responsible for the buying and coordinating of all Third-Party Worker requirements, managing professional & technical roles and contingent labour services to support all project needs. 

Responsibilities:

• Confirmation & Coordination: Verifying selections with both internal teams and external suppliers to ensure alignment.
• Maintaining Commissioning Spreadsheets: Keeping detailed records of contractor assignments, likely for tracking, reporting, and audit purposes.
• Requisition to Pay Process: Ensuring all contractors have valid rate agreements, purchase orders, which is crucial for financial tracking and payment.
• Rate Card Adherence: Making sure contractor rates align with agreed terms—important for budget control.
• IR35 Compliance: Ensuring all contractors are assessed correctly under IR35 legislation, which affects tax and employment status.
• Internal Audits: Reviewing data held by the central resourcing team to ensure accuracy and compliance.
• Inbox Management: Monitoring shared inboxes to ensure timely responses to queries and requests.
• Booking Courses: Coordinating with suppliers and contractors to ensure certifications are up to date—important for safety and legal compliance.
• Compliance: Ensuring all third-party workers meet the expectations of the hiring manager from day one of their employment
• Reception Cover: Stepping in to support front-of-house duties when needed.
• General Admin: Supporting the Swanley office with day-to-day administrative tasks.
• PPE Ordering: Managing personal protective equipment for permanent staff—ensuring safety and readiness.
• Project-Based Sourcing: Coordinating staffing for midweek, weekend, and commissioning projects—likely requiring flexibility and quick turnaround.
• Forecasting Resource Demand: Working closely with project teams to anticipate staffing needs, which helps avoid delays and ensures smooth project execution.

Essential skills and requirements:

• Minimum 1 years’ experience in sourcing and procuring agency staff for technical, professional, and contingent labour roles — ideally within the railway or infrastructure sector.
• Proven ability to build and maintain strong relationships with internal stakeholders and external suppliers, sharing best practices across the business.
• Excellent organisational and multitasking skills, with the ability to manage competing priorities effectively.
• Demonstrated success in delivering contractor resourcing solutions, particularly for projects.
• Capable of working independently with minimal supervision, while also contributing to a collaborative team environment.
• Proficient in Microsoft Excel and Word, with strong attention to detail in data handling and reporting.
• A flexible, proactive mindset with a willingness to learn and adapt in a fast-paced environment.

ASHRA